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Industrial multinational company in Alt Penedès.
Descripción de la oferta
Acts as a first point of contact : dealing with correspondence and phone calls.
Maintains and manages the Managing Director's diary, as well as the rest of the Executive Committee members when needed.
Reminds them of important tasks and deadlines.
Organises meetings and appointments as required, as well as events and conferences when needed.
When required attends to Executive Committee meetings and capture the minutes.
Deals with communication when needed following the Managing Director and the Executive Committee guidance. Liaising with different shareholders.
Deals with all incoming mail for the Managing Director, internal and external.
Deals with bookings and travel, transport and accommodation arrangement for the Managing Director and the Executive Committee when needed.
Looks after expenses of the Executive Committee : collating, processing and filing them.
Under guidance of Managing Director, replies to correspondence when appropriate, typing, compiling and preparing reports, presentations and correspondence.
Manages databases and filing systems.
Implements and maintains procedures / administrative systems.
Attends meetings as agreed, takes minutes and distributes.
Ensures all office supplies and equipment are maintained to the relevant level.
Supports the Iberia regional team with administrations tasks when needed
Perfil buscado (h / m)
Strong background and demonstrated experience as a Personal Assistant.
Great organisational skills.
Excellent communication skills and stakeholder management with internal and external partners.
Strong business acumen. Drive, determination and resilience with energy, enthusiasm and a can-do attitude and behaviours
Proven ability to intelligently operate and navigate in a multinational corporation.
Is competent with Microsoft Word, Excel, PowerPoint and Microsoft Outlook, and uses as required.
English and Spanish are a must. Portuguese, French or Italian is a nice to have
Oportunidades de carrera y desarrollo profesional
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