Personal Assistant (Alt Penedès)
Page Personnel
Barcelona, ES
hace 1 día

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Industrial multinational company in Alt Penedès.

Descripción de la oferta

  • Acts as a first point of contact : dealing with correspondence and phone calls.
  • Maintains and manages the Managing Director's diary, as well as the rest of the Executive Committee members when needed.
  • Reminds them of important tasks and deadlines.

  • Organises meetings and appointments as required, as well as events and conferences when needed.
  • When required attends to Executive Committee meetings and capture the minutes.
  • Deals with communication when needed following the Managing Director and the Executive Committee guidance. Liaising with different shareholders.
  • Deals with all incoming mail for the Managing Director, internal and external.
  • Deals with bookings and travel, transport and accommodation arrangement for the Managing Director and the Executive Committee when needed.
  • Looks after expenses of the Executive Committee : collating, processing and filing them.
  • Under guidance of Managing Director, replies to correspondence when appropriate, typing, compiling and preparing reports, presentations and correspondence.
  • Manages databases and filing systems.
  • Implements and maintains procedures / administrative systems.
  • Attends meetings as agreed, takes minutes and distributes.
  • Ensures all office supplies and equipment are maintained to the relevant level.
  • Supports the Iberia regional team with administrations tasks when needed
  • Perfil buscado (h / m)

  • Strong background and demonstrated experience as a Personal Assistant.
  • Great organisational skills.
  • Excellent communication skills and stakeholder management with internal and external partners.
  • Strong business acumen. Drive, determination and resilience with energy, enthusiasm and a can-do attitude and behaviours
  • Proven ability to intelligently operate and navigate in a multinational corporation.
  • Is competent with Microsoft Word, Excel, PowerPoint and Microsoft Outlook, and uses as required.
  • English and Spanish are a must. Portuguese, French or Italian is a nice to have
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