Head of Cost& Efficiency, Madrid
This role is in theCost & Efficiency Team, part of Strategic Financial Management Team in theMadrid Financial Service Centre focused on Paris / UK Local Finance department andParis / UK Clients.
The primary responsibility is to provide comprehensivemanagement accounting / reporting services for ITO (Global Markets (IT / OPS / Drive),Global Banking (IT / OPS), Client Management, CCCO, Production, SSC, BP2S,Management, Quality & Efficiency and ALMT), Other Functions scope to theTerritory / functional COO, directreports, Budget SPOCs and cost center managers.
We support line manager in providing any business partnering required tothese remits and any ad hoc tasks
Management Accounting Functions
Perform highquality Management Accounting financial operational processes
üProduce monthly andquarterly closing reporting and analysis
üPerform controlsrelated to data loaded in the different tools and propose enhancement if needbe
üDelivery of thereports to Central team, SPOCs and managers.
üCollect neededinformation, control data, inputs in local systems (SAP, Vinci), providereports at centre level to ITO Managers.
üReview productiontasks performed by ISPL ITO / Functions PM
üFollow-up ITprograms : costs reports, investments and allocations at programs level (forITO).
üContribution toadhoc requests.
üReconcile andcontrol check Central PM figures with Local reporting P&L
üReview BalanceSheet Recs for areas and control high aging of provisions
üReview Agedaccruals to ensure timely receipt of invoices
üReview Servicessold tracker monthly to take ownership of recharges for your area
üPrepare andcomplete SAP cost reviews for month end close and follow up on any issues
Maintenance ofReferential, Mapping and Procedures
üUpdate monthlyreferential and mappings with Masterfile
üUpdate monthlyreferential and mappings with PMO and PO requests
üUpdate referentialand mappings with Global team requests
Participate in Budget Process :
üPlay an integralrole in the annual budgeting / forecasting process, including validation of POtemplates, justification of the figures,any additional information to ensure managers have all the information
üEnsure correctinput of Budget information into bank financial systems of the budget andforecastinformation and validation ofthe result with the manager and make or arrange corrections as agreed
üPrepare and followthrough Budget Transfer / changes in scope
üProvide the CentralPM team with actual, budget and forecast commentaries for the departments underdirect responsibility via MI COO Slide packs
üAd hoc assistancecross remit as required with the annual budget / forecast process
Act as a keyliaison between several key department stakeholders
üLiaison withmanagement / Project Office / ISPL offshore team to obtain and validate allmonthly information for the production of monthly expenses (principally expenseaccruals and prepayments)
üAttend monthlymeeting with COO / N-1s / Central PMtobrief them on the overall financial performance
üLiaise with theProject Office, HR and with the Central PM Reporting team to ensure consistencyof all reported costs, headcount analysis and commentaries
üAssist SPOCs andrelated internal clients with their queries in a timely fashion
Projects, Systems Support, Operational ProcessImprovements
üIn partnership with the Project team,contributes to the standardization / harmonization of best practices acrosssystems and processes (eg operational platforms)
üParticipate in the upgrades / versionreleases of respective reporting tools, as well as systemamendments / enhancements required to facilitate new / modified reportingrequirements.
In connection with this effort, assist in user acceptance testingand trouble-shooting after deployment
üAssist in identifying operational processimprovements in production, control procedures, and workflow organization toincrease the team’s efficiency and effectiveness.
Also assist in integratingand streamlining the reports under the team’s responsibility
üOversee the tools supporting the generalledgers, as well as front / back office processing systems upstream / downstream tothe platform that are under the team’s responsibility (e.g. One Capp,etc.)
üParticipate in the development, testing,and implementation of systems to support the activities of the team, assistingin : definition of business requirements, user acceptance testing, user training,post deployment trouble-shooting