Executive Assistant
The Knot Worldwide
Sant Cugat, Spain
hace 2 días

ABOUT THE ROLE AND OUR TEAM :

The Executive Assistant at The Knot WorldWide enables the success of our teams through organization, coordination, and administrative support of the International Leadership Team in our Sant Cugat office.

Responsibilities include, but are not limited to calendar and meeting management, arranging domestic and international travel, meeting and event planning, management, and coordination together with general administrative support.

The Executive Assistant is expected to know and understand the Executives for whom they will provide support, anticipate their needs, and proactively provide assistance that will enable their ability to execute with high velocity.

The Executive Assistant will be exposed to highly sensitive information and is expected to maintain confidentiality and interact professionally with employees, management, Leadership Team, customers, partners, and investors.

The organized and experienced Executive Assistant (you!) will help coordinate logistics, balance multiple priorities at once, and enable our leaders to be more effective.

You will coordinate and execute scheduling and logistics that will drive broader team connectivity. You will work closely with an International Leadership Team and other key business partners and report to the President, International.

RESPONSIBILITIES :

  • You manage scheduling, logistics and expenses, including booking domestic and international travel through Egencia
  • You are a problem-solver, always looking for creative ways to support and anticipate the needs of the International Leadership Team to facilitate efficiency and high levels of execution
  • You facilitate internal meetings with leaders and key stakeholders
  • You will help the International Office Experience Team in support of a positive employee experience at The Knot Worldwide and facilitate / collaborate within the team in Office management / facilities projects
  • You manage relationships with a variety of stakeholders including external vendors, Executives and senior leaders at The Knot WorldWide
  • You lead and collaborate on special projects
  • You collaborate with a broader network of TKWW Executive Assistants and Coordinators on cross-team backup support and broader company initiatives
  • SUCCESSFUL EXECUTIVE ASSISTANT CANDIDATES HAVE :

  • 3-5 years of administrative experience supporting leadership and / or executives
  • Exceptional verbal and written communication skills and can use judgement to articulate the importance of an issue
  • Exceptional organizational skills and fierce attention to detail
  • The ability to deal with ambiguity and prioritize tasks in response to unexpected changes in priorities / requests.
  • Demonstrated the ability to proactively approach tasks
  • Strong intuition and ability to develop and maintain high trust and to be comfortable working with limited instruction and guidance
  • Poise and professionalism to match the seasoned executives for whom they support
  • Proficiency in Microsoft Office and Google Apps
  • Proficiency in English
  • BS or BA degree, preferred
  • At The Knot Worldwide, we believe you are more than a resume and invite you to go for it, take the leap of faith, and apply for this job if it sparks your passion to join TKWW and make a difference!

    WHAT WE LOVE ABOUT YOU :

  • You Dream Big. You iterate and experiment to drive innovation.
  • You Love Our Users. You keep our global community at the center of everything you do.
  • You Do the Right Thing. You strengthen your team through respect, fairness, and inclusion.
  • You Hustle Every Day. You favor urgency and own your outcomes.
  • You Win Together. People are at the heart of our success and you play as a team.
  • The Knot Worldwide offers a unique employee experience and we are deeply proud of our award-winning culture. From flexible vacation and generous parental leave benefits to promoting wellness and giving back to our community, we believe in happiness above all else in and out of the office.

    The Knot Worldwide provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, or disability.

    The Knot Worldwide expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, or disability.

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