Accounts Payable and T&E Specialist
We’re Coty, a global leader in beauty. We’re World #1 in Fragrance, World #2 in Professional Hair Care, and World #3 in Color Cosmetics.
Our iconic portfolio of more than 77 brands are sold in over 150 countries around the world. We believe in beauty with a purpose and brands that inspire, no matter where they are in the world.
We are looking for a Accounts Payable Specialist to join our local Finance team. In this role you will be the Single Point Of Contact (SPOC) for Indirect vendors and Travel and Expenses area, functioning as an escalating point and as a coach and guide for the AP process, facilitating communication with the central team located in Warsaw.
In this role you will :
Particípate actively in calls
Suggest ideas of improvement, identifying route causes and solutions, and prioritization support
Communicate changes to SSC in Warsaw (users, new SPOC, law, legal requirements)
Organize AP training on changes, building capability across the site and ensuring adoption of appropriate tools and processes (P Card, SAP MM, Ariba)
Reinforce P2P policies to local users
Support AP resolution on daily basis :
Advice and support regularly end-users on Ariba / SAP topics
work jointly with Local Procurement on proper choice of PO / best approach for recurring Supplier AP issues
step in especially when there is a face to face interaction required to resolve an ongoing issue
Support regularly AP processors on discrepancies, forward to AP Helpdesk any supplier / auditor request and escalation providing context
Analyze VIM reports and proactive escalation of issues before overdue
Drive discipline in issue resolution, including escalation intervention if required
Escalate to local and / or regional LE controller :
Take action with employees who repeatedly appear on the late / outstanding approval list
Ad hoc Support :
On need base, help rll out the P2P processes changes and coding rule changes
Maintain VIP supplier list
Support in contacting the right team when we have VMD - bank account changes
Support AP with invoice related resolutions :
Help identify missing Coders and Approver in Open Text COA and together with SDM helps in creating needed SAP access.
support infrequent coders on the best approach for Non PO invoice.
Ensure Coding information updates are shared
Support AP resolution on a daily basis
Support on T&E reports :
Advice and support regularly end-users on Concur and Valorha (T&E system in Spain and Portugal)
WHAT YOU’LL BRING
We’d love to see candidates who have :
Experience in AP roles in multinational companies
Strong knowledge of Excel
Advanced level of English and Spanish (oral and written)
Knowledge or previous experience using key tools : SAP, OT / VIM, Remedy, Ariba, and Concur
AP specific knowledge : MM, FI, Ariba
Knowledge and understanding of the invoice / payment process
Proactive, self- motivated with strong communication and attention to detail skills
WHAT WE OFFER
International and diverse environment with a team committed to providing successful solutions to the European team.
Internal growth opportunities and within a fast passed culture with passion of the beauty industry.
Competitive salary with additional social benefits.
Our people make us who we are. They are the brightest minds bringing the boldest ideas to life every day. If you ’ re the kind of person who refuses to settle, if you want to think bigger, learn faster and go further than you ever thought possible we’d love to hear from you.