Scientific Program Coordinator- Sofia / Madrid
Kenes Group
hace 2 días

Kenes Is looking for a highly motivated Scientific Program Coordinator to joing it’s family!

Responsibilities :

  • Responsible for written communications, promotional and printed materials in relation to the congress program
  • Preparation and management of all aspects of the scientific program
  • Contact with congress VIPs, including committee members and invited speakers
  • Create / track initiated and dictated correspondence in English, with clients and other VIPs
  • Work closely with the committee on the scientific program, including abstract processing / scheduling
  • Receive / upload information / data to the congress database
  • Provide texts (in English) for project literature, including proofreading
  • Responsible for print production of congress materials; coordinate / plan with graphics department
  • Manage, track and QA the scientific program
  • Adhere to work procedures and production deadlines
  • Track project material (e.g. abstracts)
  • Plan / prioritize tasks for work schedule; report to Operations Manager
  • Requirements :

  • Highly detail-oriented, well organized, attention to detail and accuracy processing vast amounts of data
  • Ability to prioritize and multitask (4-6 projects simultaneously)
  • Ability to work in a fast-paced environment and work under pressure for long periods of time
  • Ability to work extra hours, including weekends
  • Pro-active approach ability to foresee problems before they occur
  • Service oriented ability to communicate effectively with clients
  • Strong collaboration skills and a good team player
  • Strong written and verbal communication skills with ability to draft correspondence in English
  • Position will require travel abroad from time to time
  • Education & Experience :

  • Bachelor’s degree advantage
  • Minimum 1-2 years’ professional experience in an administration support role
  • English fluent native speaker / mother tongue level, verbal and written
  • Excellent computer skills, including Microsoft Office, Outlook, Internet, ERP systems; familiarity with additional computer programs, CMS and website back office editing advantage
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