Shareworks by Morgan Stanley - Spain Operations: AR/AP Accountant (Bookkeeping & Admin) - Barcelona, Spain or Croydon, UK
Morgan Stanley
Barcelona, Barcelona, Spain, Africa
hace 22 horas

Job Level

Assistant Vice President


Spain Operations : AR / AP AccountantLocated in Barcelona, Spain and reporting to the Country Head Solium Shareworks GSP, the Accountant will ensure that the Vendor Invoices are reviewed and submitted for payment processing.

Responsible to determining all customer billing for license and local lawyer fees for the GSP entity and other Shareworks entities.

This role will support other employees on the Billing / AR team for monthly billing and also the MS AP team for processing of vendor payments.

The Accountant will be an enthusiastic and outgoing individual with a track record of success working in AP, AR able to work well with others and also to champion system change and process improvement projects. Responsibilities :

  • For GSP entity, prepare details for billing based on customer contracts and transactions conducted during billing periods which may include : oVerifying billing products and pricing against Subscription Sales Agreements, Statement of Work contract documents.
  • Verify subscription renewals and where needed obtain updated PO numbers.oDetermine billing values / usage from GSP system.

    oDetermine JIRA billing adjustment for Local Lawyer fees.oPrepare manual customer invoices in Navision to Dec 2020, submit to Operational Controller for approval before posting and sent to client.

    oStarting January 2020 provide billing details for Zuora Billing team for billing through Subscription management system.

  • Manage changes to master data, ensuring data integrity between enterprise systems, Saleforce, Navision, Zuora.
  • Handling for all AP invoices for ESP and GSP entities. Where lawyer fees are to be billed to clients, initiate FIN JIRA’s, including support vendor invoice and local approval for billing .
  • As needed work with Morgan Stanley AP team for new vendor requests. Provide supporting documentation including Vendor Invoice, W8-W9 US Vendors and banking details.
  • For active vendors, submit vendor invoices for payment through Smaartweb.
  • Work closely with internal stakeholders and customers to explain customer billing details and to provide supporting information as requested.
  • Prepare and post journal entries relating to NAV AR billing accruals and AR adjustments. Assist with the month-end Journal Entries to Retina for AR entries Invoices, Credit Memos and payments applied by AR team in Calgary .
  • Ensure timely and effective follow up on vendor inquiries.
  • Assist with account collections or customer follow-up as needed.
  • Assist with the implementation of remediation activities to correct identified internal control deficiencies and / or exceptions.
  • Qualifications :

  • Accounting degree or diploma considered an asset.
  • Minimum 4 years progressive accounting experience, with sound knowledge of all AP and AR processes within internal controls environment.
  • Strong relationship and communication skills with both internal employees from all levels of the organization and external contact with customers.
  • Strong analytical, financial and problem solving skills.
  • Demonstrated proficiency with technology and technical concepts, including but not limited to the Microsoft office suite, including intermediate to advanced level Excel skills for data analytics and data compilations.
  • Experience with ERP or other Billing systems and Salesforce would be beneficial.
  • Ability to work equally well independently or as a team member and consistently be a self-starter that excels at meeting and exceeding professional goals.
  • Handle multiple projects simultaneously with frequent interruptions, working under deadlines, making decisions based on incomplete information and exhibit creative thinking.
  • Results oriented, driven to thrive in a position that will allow you to make a significant contribution to the ongoing growth and profitability of the Company’s operations.
  • Effectively manages themselves during times of stress and acts as a leader by setting an example for others.
  • Comfortable in a fast-paced and evolving environment which includes ongoing learning and training opportunities.
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