Personal Assistant to CEODo you love having fun and enjoying every second? This is how we believe work should be!The Establishment department iswaiting for you!What can we say about us?
We are flexible, dynamic, and always up to date with what’s going on out there and we have thebest teamsin our offices!We create experiences, smile! You found us!Your mission : Reporting to the CEO for the Group, this position will play a critical role in supporting the work and efficiency of the CEO.
The PA will oversee the daily administrative activities of the CEO, and serves as a confidential assistant.What will the role entail?
Maintain the CEO’s schedule, which is constantly changing and requires a significant amount of communication and juggling of priorities
Schedule meetings and do required research and preparation of materials to support the CEO for his meetings and presentations
Coordinate and manage travel. The PA will be tasked with developing complex, detailed and organized travel itineraries, and agendas as well as compiling documents for travel-related meetings
Completing expense reports
Composing and preparing confidential correspondence
Plan, coordinate, and ensure the executive schedule is followed & respected
Organize events e.g. quarterly events, off-sites, team meetings including managing budgets and deadlines.
Communicate directly, and on behalf of the CEO with leadership teams, and others on matters related to their areas and priorities
Research, prioritize, and follow up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature.
Provide a bridge for smooth communication between the CEO and internal departments; demonstrating leadership to maintain confidentiality, trust, and support with senior management staff
Manage confidential information
Maintain a strong working relationship with other individuals and departments
Provide general administrative support including answering calls and emails, returning messages, setting up meetings, greeting visitors, sorting mail and receiving packagesWho will you report to?
CEOREQUIREMENTSMinimum experience in the industry : 5-8 years in a similar roleEducation level required
University degree in Business Administration or similarRequired languages
English level Proficiency and Spanish is required. Other languages will be a plusComputer Skills
Gmail, Calendar, Drive, Office 360 (strong knowledge in Excel & PowerPointWhat are our expectations on you?
Flexibility and active listening
Goal orientation and strong attention to detail
Teamwork and social perceptiveness
Analytical and problem-solving skills
Strong time management and organization skillsWhat we offer in exchange :
Offices opposite the Retiro Park, 5 minutes away from Atocha train Station!
Internal and external training courses
Discount on medical insurance
A very healthy canteen with views to the Park!
Discount on the brands of the Group