Junior Executive/Personal Assistant
Barcelona, Catalunya, Spain
hace 3 días

About the job : We are currently looking for a Junior EA / PA who is eager to learn about the Real Estate industry. The role requires excellent organisational skillsthat reflect the ability to perform and prioritise multiple tasks seamlessly with excellent attention to detail, along with a pro-active and professional approach.

The perfect candidate must be able to work under pressure, have a problem-solving and optimistic attitude, and possess great communication skills.

Along with the proven ability to handle confidential information with discretion.

This position will be carried out mostly from our Barcelona office, with work-from-home available but limited. Travel is generally not required.

Profile : Junior, native English speaker with a good command of Spanish. MS Office domain.

What the role involves :

  • The role is responsible for providing support to our VP and acting as a point of contact between VP and internal colleagues as well as external partners
  • Agenda management, optimising and prioritising the use of time. This including preparing meeting rooms, assure clients are welcomed, and connect VC when needed.
  • Research and prepare meeting documentation
  • Inbox management. Filtering, prioritizing and actioning emails as required.
  • Manage information flow in a timely and accurate manner
  • Arrange caterings when necessary
  • Event planning for important corporate events in sync with our marketing team
  • Travel coordination, including flights, hotels, transport, etc.
  • Expense reporting
  • Data base and OneDrive management
  • Gatekeeping incoming calls
  • Support our pool of assistants and / or other departments such as office management when required.
  • Other administrative tasks such as : arranging signatures, handling official documentation and correspondence, printing, scanning documents and receiving packages, among others.
  • Handle occasional personal assistant activities
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