P&C Admin
Gran Via , Madrid
hace 5 días

Descripción del puesto

Role Reports to : P&C Executive Iberia.

Team : People & Culture, Retail Team.

Key Relationships : Iberia Area Managers, Iberia Store Management, Iberia P&C Colleagues, Regional Office and Head Quarter Colleagues

Purpose of this Role is : support in all areas and needs P&C Executive Iberia & P&C Regional Team.

Key Accountabilities :

  • Support P&C Executive :
  • P&C Executive email management and priorities
  • Send P&C Executive movements to ROI Iberia
  • Consolidate information for the HR Weekly Report
  • Support P&C adhoc request
  • Update Iberia Charts in the share drive
  • Provide DAN and WAN to P&C Executive
  • Plan and organize P&C Executive Travel (flights, provide tickets, make reservations and manage onboarding pass )
  • Introduce expenses from P&C Executive in Concur
  • Support meeting organization (room booking, catering, etc )
  • Manage new starters and leavers in Regional Office / / Back up P&C Advisor Request email account, Concur, Ipos, VPN, mobilie, 3GRequest employee number to discountRequest identity card to Access to the officeIn case of leaver, remove material and close all the accountsUpdate BT for starters and leavers
  • Assign PO / / Back up P&C Advisor Requisitioner for all PO’s request by the P&C departmentAssign costs to each accountLiaise with each P&C ManagerFollow up and archive P&C Invoices
  • Invoice Management / / Back up P&C Advisor
  • Working with suppliers to achieve the invoices, introduction of invoices through PIAT system and Send Invoices to Dublin Payment Department

  • Manage Iberiap&cinvoices inbox
  • Requisitioner for all PO’s requested by the P&C Department
  • Manage IPOS and assign requisitioners
  • Assign costs to each account
  • Liaise with each account
  • Follow up and archive P&C Invoices
  • Provide information to suppliers on pending payments
  • Contact with Finance in Dublin for any matter related to PIAT
  • Point of contact with the travel agency to manager all the invoices related to the department
  • Budget / / Back up María Mojarro P&C Advisor Support the following up of the P&C Budget in the department, providing assistance to all areas in the P&C Regional OfficeAnalyse all deviations regarding the P&C budgetFollow up on open PO reports provided from Dublin to assist on correct budget submission in a timely manner.
  • Support P&C Department : Provide support and assistance during meetings, food and beverage, booking roomsSupport logistics (laptop, room, material ) in working groups or meetings in P&C Regional OfficeUpdate all directories in the departmentContact external providers to obtain employee discounts.
  • Ie. Manage water fountain

  • Support and communicaction to the Stores : Support internal HR policies and procedures for the stores and publish themUpdate the information on the intranet for the P&C communityCoordinate general communication with the storesManage the stores notice boards content updating Intranet documents
  • Communication with Aon Health insurance for data reporting
  • Coordinate and centralize all department documentation and assist in any presentations required
  • Prepare all information for Intercenter committee and other ER request
  • Back up in Travel Management : Manage Iberiatravelhr Inbox.Manage administrative task related with travels.Guarantee that employees follow the travel policy in an efficient way.
  • Understand an apply Travel policy and guarantee the correct use.Manage Travel and accommodation Bolster Teams.Communication with different agencies (Iberia and Dublin)

  • Back up in Reporting : P&C data reportingDevelop and consolidate monthly reportsMaintain records and compile statistical reports concerning personnel related data such as hires, transfers, performance appraisals, and absenteeism, rates.
  • Participate in the development of reporting and information development projectsRequest information from all Iberian Stores in order to create the required report.

    ie.absenteeism and turnover analysis, permanent and fixed term employees, staff numbers, headcounts and FTE’s, nspp and dismissals, turnbull, LTA and STA, 70 / 30 and 60 / 40.

    Analyse all information gathered from reportsCommunication with Meta 4 to agree new need and new data report

  • Back up in Systems Regional Office Create new positions in Meta4-MWDCheck and approve request forms for HR Partner role in MWD for P&C Managers and SupervisorsSolve queries and doubts regarding MWD to Regional Office and Retail employeesContact with OT regarding Timepro issues affecting the stores
  • Back up Support P&C Department
  • Collaborate with Resourcing department if requested (ie. Support PGT logistics)
  • Back up for P&C Manager
  • Gather info requested from the stores, from ER, BP, etc
  • Support filing information from Management files following the GDPR legislation
  • Key Skills, Knowledge & Experience :

  • Experience in Office Assistant role
  • Related studies (Office Assistant or secretarial)
  • Eligible and willing to formalize a contract related to training ( contrato en prácticas’)
  • High English level, at least B2
  • High MS Office skills (Excel, PowerPoint, Word)
  • Planning and organizing skills
  • Focus on attention to detail
  • Ability to multitask and prioritize. Deadline achievement
  • Hands on approach
  • Able to work in a fast paced environment
  • Focused and service oriented
  • Fecha fin publicación interna : 09 / 10 / 2021

    Compromiso con la igualdad de oportunidades.

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