Location : Santa Ponça, Mallorca, Spain
Salary : based on profile
Languages : German + Spanish + English
Who will you be working for?
Our partner is one of the leading European companies in Interior Design , providing architecture and design services for all the spaces of people’s homes with a contemporary Mediterranean stamp.
Their core mission : design unique and harmonious spaces that bring happiness to their clients
What is this job about?
In this role as Executive Assistant To Chief Executive Officer (CEO) you will be responsible for supporting the CEO on daily administrative duties and acting as the liaison between the general management and the heads of the different departments.
Manage the CEO's agenda
Manage sensitive matters with confidentiality and discretion
Prepare documentation for planned meetings
Answer the CEO's incoming mail , classifying and prioritizing the emails according to the actions to be taken
Organize business travels , including the purchase of airline tickets, search and booking of hotels, communication with suppliers and other parties involved
Support in personal matters as required
Act as a bridge between general management and the heads of the different departments, providing all the necessary information
Coordinate and organize the agendas of those responsible for internal and external projects
Manage documentation for budgets and contracts
Support in the drafting of mailings to potential clients , collaborators and suppliers
Support in the organization of internal and external events
Maintain the customer database in the CRM up to date
Contact customers to confirm appointments or meetings
Translate and prepare mails for customers or suppliers
Request expenses receipts and prepare documentation to be sent to the accountants
Take care of staff’ birthdays (scheduling, buying gifts and greeting cards, and delivery of them)
What do you need to apply?
Language skills : proficient in German , Spanish and English
Minimum 2 years of experience in secretarial, administrative, hotel reception, guest relations or back office related positions
Experience in management support
Excellent knowledge of Excel, PowerPoint and Word
Good knowledge of CRMs
Experience managing and organizing agendas and corporate events
Experience planning and preparing trips
Ability to translate information for clients and or suppliers
Familiarity dealing with tickets and VISA expenses
Ownership of a driving license and a car or any other mode of transportation
Experience assisting with personal matters
Rigorous and organized
Flexible and adaptable
Extra points :
Having any of the following is highly valued by our partner and can be a great plus :
Bachelor's degree in Business Administration, Tourism, International Secretarial Studies or related fields
Knowledge of B2B / B2C sales : documentation of budgets and contracts
Important : This position is based in Santa Ponça, Mallorca, Spain You will need to be in possession of a EU visa / Spanish work permit .
Are you ready to push your professional career? It's time to apply! Or tell a friend about this position : ).