Executive Assistant
Clarity AI
Madrid, Community of Madrid, Spain
hace 4 días
source : Appcast

At Clarity AI, we are committed to bringing social impact to markets. We are a tech company started in 2017, leveraging AI and machine learning technologies to ensure environmental, social and governance dimensions are the focal point of decision making within financial markets.

We are now a team of more than 100 highly passionate individuals coming from all over the world. Together, we have established Clarity AI as a leading startup backed by investors and strategic partners such as Blackrock and Deutsche Börse, who believe in us and share our goals.

We have plans to continue growing our teams in the US, the UK and this year, so if you would like to join us on this rocket ship, keep reading!

We are looking for an Executive Assistant to join our Ops team. As an Executive Assistant, you will perform a variety of administrative tasks and support Rebeca Minguela, Clarity AI’s CEO.

LOCATION : Madrid or NY are preferred locations, remote is an option.


  • Assist the CEO with daily administrative duties and completing a broad variety of administrative tasks, including include managing an active calendar of appointments;
  • completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas;
  • preparing briefings or compiling documents for meetings.

  • Communicates with the general staff on the CEO’s behalf and coordinates logistics with high-level meetings both internally and externally.
  • Coordinates meetings and strategic activities with the Senior Leadership Team, The Management Team (TMG), and members of PRB staff.

    See Management Support.)

  • Communicates directly and on behalf of the CEO with Board members, donors, foundation staff, and others on matters related to programmatic initiatives as directed.
  • Drafts reports, letters of solicitation, proposals; prepares and coordinates oral and written communication with different interlocutors.
  • Supports CEO in her external commitments related to PRB, including service on external boards, committees and other groups.
  • Support in prioritizing different types of tasks and coordinate deadlines, consistently staying up to date on task management and communicate effectively around priorities
  • Calendar management : manage our CEO’s calendar based closely on key priorities and deadlines, and maintain it up to date in a fast-paced environment
  • Ensure all meetings are effective and a success, by setting clear agendas, preparing briefings, flagging conflicts, drafting follow-up emails, keeping records, etc.
  • Inbox management : transcribe / prepare emails for the CEO, process emails and indicate priority to enable better inbox management, flag any urgent emails that the CEO might have not seen yet and clear unnecessary noise, identify new opportunities for the Company based on input gathered from inbox monitoring, etc.
  • Manage the CEOs contact database, keep it up to date and update contact existing information as required
  • Any other responsibilities that might arise while performing this job
  • Requirements


  • Deeply ingrained desire to help, someone who feels personally rewarded from being able to help others
  • At least 5 years of experience working in high-velocity environments, looking to become a long-term partner for our Executive Team
  • Previous experience working with CEO, and ability to operate in a changing environment and adjust quickly to the needs of the team / person they support
  • Fluent in English and Spanish, knowledge of other languages and international customs is an asset; additional languages are helpful.
  • Commitment to growing in the role and within the Company, and alignment with Clarity AI’s mission, vision and values. Ability to learn, flexible and open to be out of the comfort zone
  • Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, etc
  • Ability to conduct research and present data in a succinct and well-written manner.
  • Ability to work independently and with professional discretion, generally trustworthy and reliable when dealing with personal or sensitive information
  • Excellent writing, editing, grammatical and organizational skills.
  • Excellent management, time-management, and problem-solving skills.
  • Proficiency in Windows, including MS Word, EXCEL and PowerPoint; fund-raising data management systems knowledge helpful.
  • Benefits

    Our people are our main asset. We have built a unique team and we all share 3 differential aspects : Excellence, Passion and Values :

  • Our team comprises professionals from leading consulting and banking firms, MBA graduates from top business schools, entrepreneurs and PhDs.
  • Clarity AI’s Founder and CEO, Rebeca Minguela, is a successful entrepreneur who has been recognized as one of the most distinguished leaders under the age of 40 by prestigious institutions like the World Economic Forum.
  • We are different. We work hard to become the best place to work and pride ourselves on our culture :

  • Fact based : Promoting objective, fact-based and solution-oriented discussions.
  • Diverse : Encouraging diversity of personalities, cultures and experiences.
  • Transparent : Communicating feedback transparently, constructively and in real-time.
  • Meritocratic : Striving for excellence and rewarding the best.
  • Flexible : Working flexibly in the broadest sense (schedule, location, vacation, styles).
  • We care about our employees and think they deserve the best.

  • Stock / Phantom : We want our employees to feel part of Clarity AI. That’s why we give them the opportunity to participate in our success with phantom stock options.
  • Remote benefits : We offer remote working flexibility and provide everyone with a budget in set up the best workspace that meets their needs.
  • Training budget : Continued learning is important to us so we provide everyone with a yearly training budget.
  • Additional benefits are available depending on your location.
  • We are a US company with a Spanish subsidiary. We have amazing offices in Madrid, London and New York City.

    Clarity AI has received several awards :

  • World Economic Forum Technology Pioneer 2020
  • Impact Investing Platform 2021 by the Environmental Finance IMPACT Awards
  • Young Global Leader to our Founder and CEO, Rebeca Minguela, in 2017
  • Top 10 Fintech startup worldwide by BBVA Open Talent
  • Top 2 start-ups with impact worldwide by IMPACT Growth 2017
  • One of the most innovative projects in the US. Harvard Innovation Lab
  • One of the most innovative Spanish companies by NeoTec
  • Privacy Policy

    Responsibility : Clarity AI Inc. 160 Greentree Drive, Suite 101, City of Dover, County of Kent, Delaware 19904, United States.

    Purpose : management of selection processes for new employees. Legitimation : necessary processing for contract execution.

    Recipients : company of the Clarity Group in the country that would carry out the contract or where position is being offered.

    Rights : the interested party may exercise the rights of access, rectification, opposition, limitation, suppression, portability and not to be the object of automated decisions according to the Privacy Policy.

    More info : to consult the privacy policy in detail, click on the following link (Privacy Policy)

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